July 2015 Board of Directors Meeting Minutes
DATE: July 19, 2015
LOCATION: Arts + Labor
CALL TO ORDER 12:05pm
ATTENDING DIRECTORS: Michael Handy, Charles Hueter, Scott Kelley, Annelies Lottman, Kenley Maddux, Cole Noppenberg, Joe Silva,and John Vinson
ATTENDING CO-OP STAFF: Dana
Consent Agenda and Action Item Review
Dana said the Board needed to ratify the recent Board Staff Liaison election results where Nicole Reneaux (BSL) and Chris Byram (backup) were re-elected. Annelies asked to remove the B.6 Board Committees report from the consent agenda because the report was not received. Joe found a typo with the June minutes where WA was used instead of MA. Kenley moved to accept the consent agenda with these three changes, Scott seconded, vote passed 8-0-0.
Proposed Policy Changes
The board had no comment on the changes proposed for B.4.3 Board Officers or B.5 Directors’ Responsibilities and Code of Conduct. Ann and Scott suggested keeping the language from B.6.4 Board Committees. The board discussed the language in the B and C policies in relation to committee authorityAnnelies thinks deleting C.4 is fine but wanted to go on the record that an uninteresting report is still worth having if it is useful or provides context later. Scott moved to accept the proposals with the modification to keep B.6.4, Cole seconded, vote passed 8-0-0.
March Minutes Quick Vote
Kenley moved to adopt the March minutes, Michael seconded, Annelies and Scott abstained, vote passes 6-0-2.
B.4 Policy Monitoring Report
Kenley will follow up with his president’s responsibilities document in an e-mail the next week. Scott offers to facilitate once he’s off the board. Cole will work harder on the policy manual updates and Charles with stay connected with him on it’s progress.
Kenley will adjust the factual corrections brought up by the WA in e-mail discussions. The board discussed how to set expectations in the letter for member-investors; some directors were uncertain about sending a letter. Michael moved to table the discussion until after the internal session on MISO financial details, Kenley seconded, vote passed 8-0-0. The board agreed to leave current language as-is for new language for future MISO programs.
Scott moved to enter internal session at 12:43, Kenley seconded, vote passed 8-0-0. The board discussed the D.6 Customer Treatment and Service policy monitoring report, the WA Operations Update, details on financing patio improvements, and specific MISO put-right requests. Kenley moved to accept the D.6 report, Scott seconded, vote passed 8-0-0. Kenley moved to authorize the WA to take out a loan not to exceed $30k, Annelies seconded, vote passed 8-0-0. Kenley moved to approve a resolution from the board to the WA to process the three current requests in the order they were received, Ann seconded, vote passed 8-0-0. Internal session ended at 1:49pm.
BREAK at 1:50
Member Extravaganza Wrap-up
The attending directors reported a good turnout. Discussion at the extravaganza focused on running for the board.
Board Retreat Planning
Annelies suggests Schlitterbahn, Taos Co-op, Wheatsville, or Cooperation Texas and she will scout further. The board’s topics will include patronage, board confidentiality, expansion, state of the Austin beer scene, and member engagement and the date was scheduled for August 8. Joe and Charles offered to grab the morning’s sustenance.
Leadership Development Committee
Michael will take over the chair and Joe will remain involved. The committee reported that the election schedule was firming up, a newsletter article will be drafted, and discussed opportunities for candidates to come to an orientation session. Four members are interested in running for the three board slots open.
Kenley moved to adjourn at 2:33pm, Annelies seconded, vote passed 8-0-0.