Board of Directors Meeting Minutes

March 18, 2012

Directors Present: Mark, Therese, Dana, Andy, Erin, Rose Marie, Stuart

Directors Not Present: Johnny, Donald

Board-Staff Liaison: Karinne

Meeting Minutes Recorded by: Natasha (Not present)

Guests Present: Jake

Workers’ Assembly Members:

Facilitator: Christa

Call to Order: 11:00 AM

Comment Period

Agenda Review

Action Item Review

Consent Agenda

Approve February Meeting Minutes – Regular Session

Approve February Meeting Minutes – Internal Session

Approve February Meeting Minutes – Executive Session

Approve remonitored A.1 Patron Experience

Member Communication and Process for Tasking the WA

Board Members discuss e-mail communication as related to Board responsibilities, including a “communication received” response to concerns e-mailed to the Board, bold-typed questions, and the role of the Board President.    Further discussion includes methods of e-mail response.  Participants discuss the existence and location of a required e-mail/communication response time.

Participants discuss the content of questions received and an FAQ on the updated website.

Policy Monitoring – B.1 Policy Governance

Participants discuss the idea of seniority and personality influencing Board conversations.  Mark clarifies the location of the governance calendar.  Participants discuss general Policy Monitoring reporting and the approach of the Board to Policy Monitoring.

MOTION to approve Policy Monitoring B.1 Policy Governance, Dana motions, Erin seconds:

7  For

0  Against

0  Abstain

Annual Report Discussion

Mark reviews the assignments for the Annual Report:  Therese will be writing about her NCBA position, Donald is writing about IYC, Dana is writing about general financials and membership, and Erin will write an Ends Policy Monitoring Report Summary.  Participants discuss the presentation of a financial report to the Membership; the Annual Report will contain the financials, and Members will serve on a committee to report on the financials at the Members’ Assembly Meeting in the fall.  Participants discuss expectations for patronage rebates, a process for tracking purchases, and the benefits of the pub being busy.

Board Discussion – New Meeting Location

Participants share general opinions about the new meeting space and possible rates for usage.  Participants discuss other meeting space options.

Committee Update – Board Outreach Committee

At the most recent meeting, attendees brainstormed event ideas.  Participants discuss whether and how to incentivize attendance of the Member-Owner happy hour.

[Board break from 12:30PM to 12:40PM]

MOTION to enter Internal Session, Dana motions, Andy seconds:

7  For

0  Against

0  Abstain

[Board enters Internal Session at 12:41PM]

[Board exits Internal Session at 1:29PM]

MOTION to accept D.2 Monitoring Report, Rose Marie motions, Stuart seconds:

5  For

2  Against

0  Abstain

April Meeting Agenda

Discussion on Executive Limitations Monitoring

New voting-Member WA appreciation

Policy Monitoring

Policy Monitoring – B.3 Board Agenda and Meetings

Policy Monitoring – C.2

Action Items

Dana – Policy Monitoring – B.3 Board Agenda and Meetings

Therese – Policy Monitoring – C.2

Karinne – Ends Policy Monitoring – tasked to solicit information from WA for Policy Monitoring Reports

Mark – Rose Marie needs full Grouphub access

Rose Marie – check availability of Wheatsville meeting room for 11AM, April 8th

Karinne – Update website, including Rose Marie as a Board Member

Article Deadline needs to be sent out

Dana – negotations with Bob

Calendar Review

Members’ Assembly Meeting – April 15th at 2PM

April Board Meeting -  April 8th, 11AM at Wheatsville meeting room, 3105 Guadalupe

Deadline for April Board Materials will be Thursday, March 29

Members’ Assembly Meeting Meeting – March 29th at 8PM

Board Outreach Committee Meeting – TBD

MOTION to adjourn, Rose Marie motions, Dana seconds:

7  For

0  Against

0  Abstain

[Board Meeting adjourns at 1:47PM]